There are many things that you have to deal with when you are a business owner. These things include maintenance on your building, personnel issues, not to mention the actual production and marketing of your world class products. A very large task you have to to ensure all of the many records that must be maintained are maintained in a readable manner. This is why, for this issue, you should consider the firms who offer the file storage Lawrence KS business owners depend on.
You will find, as many of these business owners have found, that you are required by the IRS to keep these records for up to seven years. You do not need to keep them cluttering up your facility in closets and on shelves that can be used for many other things that are more productive. They should be located in a safe and secure location where you have the access you need from time to time.
These records could consist of paper files and folders. They could be, in this modern era, be external hard drives. They also may simply be thumb drives that contain all of the material that, if lost, could hamper your ability to reconstruct many transactions for a complete picture of your business. This material is necessary, possibly for a new business plan, down the road.
Calling one of the companies will generate a truck to come and pick up your boxes. You can deliver them yourself, of course, but this pick up service is very helpful depending on the number of boxes you have. The receipt they sign will show the locations of your material and what is identified as being in what box.
As you take a tour of the facility, you will notice that it is simply a large warehouse. This is important as the shelves will hold your material as well as those of many other clients. It will pointed out that the numbers and letters that are on the fascia of each shelf is what is recorded as the appropriate location of each box.
When each individual box is placed on a shelf, the numbers and letters are recorded in the house system. This used to consist of a paper ledger but now it is all computerized. They will have a record of where each box of yours is located. This will ensure that, even if all of your boxes are not on the same shelf, they can be easily found in just a few minutes.
Not only that, these facilities are climate controlled so it is just like being in your offices. You will not have to open your boxes up, years later, only to find mold and mildew and unreadable paperwork. This is especially important if there are any electronic devices in any box you leave for storage.
The process for getting into any of your material is easy. You should call ahead and let the employees know which boxes you need to inspect. They will find and remove them and bring them into a room that has a table and chairs for you or your representative. This makes it easy to view the contents of any container, along with a cup of coffee and vended snacks.
You will find, as many of these business owners have found, that you are required by the IRS to keep these records for up to seven years. You do not need to keep them cluttering up your facility in closets and on shelves that can be used for many other things that are more productive. They should be located in a safe and secure location where you have the access you need from time to time.
These records could consist of paper files and folders. They could be, in this modern era, be external hard drives. They also may simply be thumb drives that contain all of the material that, if lost, could hamper your ability to reconstruct many transactions for a complete picture of your business. This material is necessary, possibly for a new business plan, down the road.
Calling one of the companies will generate a truck to come and pick up your boxes. You can deliver them yourself, of course, but this pick up service is very helpful depending on the number of boxes you have. The receipt they sign will show the locations of your material and what is identified as being in what box.
As you take a tour of the facility, you will notice that it is simply a large warehouse. This is important as the shelves will hold your material as well as those of many other clients. It will pointed out that the numbers and letters that are on the fascia of each shelf is what is recorded as the appropriate location of each box.
When each individual box is placed on a shelf, the numbers and letters are recorded in the house system. This used to consist of a paper ledger but now it is all computerized. They will have a record of where each box of yours is located. This will ensure that, even if all of your boxes are not on the same shelf, they can be easily found in just a few minutes.
Not only that, these facilities are climate controlled so it is just like being in your offices. You will not have to open your boxes up, years later, only to find mold and mildew and unreadable paperwork. This is especially important if there are any electronic devices in any box you leave for storage.
The process for getting into any of your material is easy. You should call ahead and let the employees know which boxes you need to inspect. They will find and remove them and bring them into a room that has a table and chairs for you or your representative. This makes it easy to view the contents of any container, along with a cup of coffee and vended snacks.
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You can get a summary of the factors to consider when picking a file storage Lawrence KS facility at http://www.parkwaystorage.biz/storage-near-me right now.
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